DocPost · Legal

E-Sign Act & Data-Processing Disclosure

Effective date: 2026-07-01. Last reviewed: 2026-07-01.

By using DocPost to sign documents electronically, you acknowledge and consent to the following:

You agree to do business with the sender of this document electronically and to receive records — including this contract and any related notices — electronically. Your electronic signature, when affirmed below, has the same legal effect as a handwritten signature under the U.S. Electronic Signatures in Global and National Commerce Act (ESIGN) and applicable state law.

2. Hardware and software requirements

To view, sign, and retain electronic records you must have:

  • A current version of one of: Google Chrome, Apple Safari, Mozilla Firefox, or Microsoft Edge (latest two major versions)
  • A working email address you can access during signing
  • Software capable of viewing PDF documents
  • Sufficient electronic storage (or the ability to print) to retain records you wish to keep

If your hardware or software changes after consenting and you can no longer access the records, contact the sender to request alternative delivery.

3. Right to receive a paper copy

You may be entitled to receive a paper copy of any record provided to you electronically. Click the "Request a paper copy" link on the signing page at any time. The sender will be notified and will arrange paper delivery. There is no fee for this request from DocPost; the sender may charge their own fee.

You may withdraw your consent to sign electronically at any time before completing your signature, with no penalty. Click the "Withdraw consent" link on the signing page. After withdrawal, your signature slot in this request is voided, the sender is notified, and you will be invited to arrange an alternative signing method.

Withdrawal does not affect the validity of any signature you previously completed in this or any other request.

5. Data processing — GDPR / UK GDPR notice

To deliver the e-signature service and produce a legally admissible audit trail, DocPost processes the following personal data on behalf of the sender (controller): your name, email address, IP address, device fingerprint (a probabilistic identifier derived from your browser configuration), user-agent string, the time you opened the link, the time you completed each action, the content of every field you complete, and the image of your signature.

Lawful basis. This processing is performed under Article 6(1)(f) GDPR — legitimate interests. The legitimate interests pursued are:

  • producing tamper-evident evidence of who signed, when, from where, and on what device, so that the resulting contract is enforceable against the parties; and
  • detecting and preventing fraud, impersonation, link-sharing, and replay attacks against the signing flow.

We have weighed these interests against your rights and reasonably consider that signers in a commercial e-signature context expect this evidentiary processing and would not reasonably object to it. You may object to the processing at any time by withdrawing consent (see section 4 above); doing so voids your signature slot in this request.

Retention. Audit-trail data is retained for the duration of the signed contract plus any limitation period applicable to claims arising from it. You can request earlier deletion by contacting the sender; deletion of audit data after a signature has been affixed may invalidate the legal effect of the signature.

Your rights. You have the right to access, rectify, restrict, port, and (subject to the retention point above) erase your personal data, and the right to lodge a complaint with a supervisory authority. Direct rights requests to the sender, who is the controller for this signing flow.

6. Contact

For questions about this disclosure or the signing process, contact the document sender directly. For DocPost platform issues, .

By ticking the affirmation boxes on the signing page, you confirm that you have read this disclosure, that you have the required hardware and software, that you understand your rights to a paper copy and to withdraw consent, that you have read and understood the data-processing notice above, and that you agree to do business electronically.

History

  • 2026-06-24 — v2 published.
  • 2026-07-01 — v3 published. Replaced broken /help URL with in-app chat contact.